Table of Contents
- Why Proper Preparation Matters
- Clean Your Vehicle Inside and Out
- Document the Vehicle’s Condition
- Remove Personal Items and Accessories
- Check for Leaks and Mechanical Issues
- Adjust Fuel Levels and Battery
- Prepare Special Vehicle Types
- What to Do on Pickup Day
- Final Thoughts
1. Why Proper Preparation Matters
Preparing your vehicle for auto transport is essential to ensure a smooth shipping experience. Proper preparation protects your vehicle, helps the carrier load and secure it safely, and reduces the risk of delays, added fees, or disputes. Whether you’re shipping your car across the country or to a nearby state, these steps apply to nearly every type of auto transport service.
2. Clean Your Vehicle Inside and Out
A clean vehicle makes it easier to identify and document existing damage before shipping. Dirt and debris can hide scratches, dents, or imperfections that should be noted during the inspection.
Exterior Cleaning
- Rinse off dirt, mud, and dust
- Remove bird droppings, tree sap, and tar
- Clean wheels and wheel wells
Interior Cleaning
- Remove trash and unnecessary items
- Vacuum floors, seats, and cargo spaces
- Secure loose objects that could shift during transit
3. Document the Vehicle’s Condition
Before your car is loaded onto the carrier, it will undergo a formal inspection. Documenting your vehicle’s condition protects you if a damage claim is ever needed.
Take Detailed Photos
- Photograph all sides of the vehicle
- Capture close-ups of existing scratches, dents, or paint chips
- Take photos of the wheels, roof, interior, and odometer
Gather Documentation
- Save photos with timestamps
- Keep a copy of your Bill of Lading after inspection
- Record any mechanical issues
4. Remove Personal Items and Accessories
Auto transport carriers are not legally permitted to ship personal items inside your vehicle. Loose items can shift during transport, cause damage, or complicate inspections.
Remove All Personal Belongings
- Electronics (chargers, GPS devices, dash cams)
- Clothing, bags, paperwork, tools
- Valuables or breakable items
Remove External Attachments
- Bike racks and roof racks
- Removable antennas
- Aftermarket spoilers or add-ons (if possible)
5. Check for Leaks and Mechanical Issues
Carriers may refuse to load a vehicle with major mechanical problems or fluid leaks due to safety concerns. A quick inspection can prevent delays or extra charges.
What to Inspect
- Brake fluid, coolant, transmission fluid, and oil levels
- Battery condition and terminals
- Tire pressure (including spare tire)
- Check for noticeable drips or wet spots under the vehicle
If your vehicle is not running, inform the transport company in advance. Non-running vehicles require special equipment such as a winch, which may increase the cost.
6. Adjust Fuel Levels and Battery
Fuel and battery preparation help carriers load your vehicle safely and ensures your car remains lightweight during transit.
Fuel Guidelines
- Leave your tank at around 1/4 full
- Avoid filling up before transport—extra fuel adds unnecessary weight
Battery Preparation
- Ensure the battery is fully charged
- Secure the battery in its bracket
- Disable alarms to prevent interruptions during loading
7. Prepare Special Vehicle Types
Certain vehicles require additional preparation due to their build, condition, or modifications.
Modified or Oversized Vehicles
- Disclose lift kits or oversized tires
- Remove aftermarket accessories when possible
- Provide accurate dimensions to avoid pricing changes
Classic, Luxury, or Exotic Cars
- Consider enclosed transport for added protection
- Check ground clearance for loading ramps
- Ensure soft tie-down points are available
Non-Running Vehicles
- Provide keys even if the vehicle doesn’t start
- Notify the carrier about brake or steering issues
- Expect a non-running fee for winch loading
8. What to Do on Pickup Day
Pickup day is the final step in preparing your vehicle for transport. Clear communication and readiness help ensure everything goes smoothly.
Stay Available
- Keep your phone on
- Be ready to meet the driver
- If access is tight, arrange a nearby meeting point
Review and Sign the Bill of Lading
- Walk through the inspection with the driver
- Verify all existing damage is documented
- Keep a photo or copy of the signed form
Final Thoughts
Preparing your vehicle for auto transport helps avoid delays, protects your car, and ensures a smoother shipping experience. By cleaning your vehicle, documenting its condition, removing personal items, and addressing mechanical concerns, you set the foundation for a successful transport from pickup to delivery.
Whether you’re shipping locally or across the country, proper preparation gives you confidence and helps your auto transport company provide the best possible service.